Sample Management
Complete specimen lifecycle tracking from collection to disposal. Maintain full chain of custody with barcode integration, real-time location tracking, and automated sample workflows.
Specimen Registration & Accessioning
Streamline your sample intake process with intelligent registration workflows that capture all required information while minimising data entry errors and turnaround time.
- Barcode Integration - Support for 1D and 2D barcodes including QR codes. Automatic sample identification and data population from scanned labels.
- Bulk Registration - Register multiple samples simultaneously using batch import, rack scanning, or manifest upload with validation.
- Request Form Management - Electronic request form capture with OCR capability. Automatic matching of paper requests to registered samples.
- Sample Splitting & Aliquoting - Create child samples with full traceability to parent specimen. Track aliquots through separate workflows.
Location Tracking & Chain of Custody
Know exactly where every sample is at all times. Comprehensive tracking ensures regulatory compliance and eliminates lost specimens.
- Real-Time Location Updates - Track samples through every stage from collection point to final storage or disposal. Timestamped audit trail for every movement.
- Storage Management - Hierarchical storage locations from building to shelf position. Visual rack layouts with drag-and-drop sample placement.
- Chain of Custody Documentation - Complete custody records with electronic signatures. Support for legal and forensic chain of custody requirements.
- Temperature Monitoring - Integration with temperature monitoring systems. Alerts for storage excursions and compliance documentation.
Complete Sample Lifecycle
Manage samples from receipt through testing, storage, and disposal with configurable retention policies and automated workflows.
- Retention Policy Management - Configure sample-type specific retention periods. Automated disposal scheduling with approval workflows.
- Sample Retrieval - Rapid sample location for add-on testing or retrospective analysis. Track retrieval requests and returns.
- Disposal Documentation - Complete disposal records with method, date, and authorisation. Batch disposal processing with manifests.
- Archive Management - Off-site archive tracking with retrieval workflows. Integration with third-party storage providers.
Track Every Step Through Your Laboratory
Track every sample from collection to completion with full visibility at every stage.
Collection
Sample collected at source with barcode label printed. Patient and test information captured electronically.
Receipt
Specimen received in laboratory. Barcode scanned to log arrival time and verify sample integrity.
Registration
Sample accessioned with full clinical details. Appropriate tests assigned and worklist generated.
Processing
Sample prepared and processed through testing workflow. Location tracked at each workstation.
Storage
Sample archived in designated storage location. Retention period and retrieval parameters recorded.
Disposal
Automated disposal scheduling based on retention policy. Full audit trail maintained for compliance.
Sample Management Features
Comprehensive tools for complete specimen control.
Configurable Workflows
Define sample-type specific workflows with required fields, validations, and routing rules.
Label Printing
Generate barcoded labels with configurable templates. Support for multiple label formats and printers.
Mobile Access
Scan and track samples from any location using mobile devices. Offline mode for areas without connectivity.
Exception Handling
Capture and manage sample quality issues. Rejection workflows with notification to requesters.
Sample Relationships
Link related samples including parent-child, derived, and referred samples with full traceability.
Inventory Reporting
Real-time inventory reports by location, sample type, and status. Storage capacity monitoring.
Expiry Alerts
Automated notifications for samples approaching retention limits or stability expiry dates.
Sample Search
Powerful search across all sample attributes. Saved searches and custom filters for frequent queries.
Sample Shipping
Manage referrals and send-away samples. Generate shipping manifests and track external samples.
Transform Your Sample Management
See how CoreLIMS can bring complete visibility and control to your specimen tracking workflows.